Privacy Policy

1. Who We Are

Dexascans.com ("we," "our," or "us") operates a network of DEXA body composition and bone density scan clinics across the United States. Our principal contact is: info@dexascans.com | (786) 420-6630.

2. Information We Collect

We collect the following categories of information:

• Contact information — name, email address, phone number, and mailing address when you book an appointment, contact us, or subscribe to our newsletter.
• Health and body composition data — DEXA scan results, body composition metrics, and bone density measurements collected during your clinical appointment. This information may constitute Protected Health Information (PHI) under HIPAA.
• Payment information — billing details processed securely through our payment processor. We do not store full credit card numbers on our servers.
• Website usage data — IP address, browser type, pages visited, referral URL, and session duration, collected automatically through standard server logs and analytics tools.
• Communications — records of your correspondence with us, including emails and text messages.

3. How We Use Your Information

We use the information we collect to:

• Schedule and administer your DEXA scan appointments
• Provide you with your body composition and bone density results
• Process payments and send appointment confirmations and reminders
• Respond to your questions and requests
• Send you health education content and newsletters (only with your consent)
• Improve our website, services, and clinical protocols
• Comply with legal obligations including HIPAA requirements

4. HIPAA and Protected Health Information

Dexascans.com operates as a HIPAA-covered entity where applicable. Body composition and bone density scan results, together with any associated health history you provide, may constitute Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations. We maintain appropriate administrative, physical, and technical safeguards to protect PHI and limit disclosure to purposes permitted by law, including treatment, payment, and healthcare operations.

You have rights with respect to your PHI, including the right to access, amend, and obtain an accounting of disclosures. To exercise these rights, contact us at info@dexascans.com.

5. Information Sharing and Disclosure

We do not sell your personal information. We may share your information with:

• Service providers — third-party vendors who assist with appointment scheduling, payment processing, email communications, and analytics, under confidentiality agreements.
• Your healthcare providers — with your explicit authorization, we may share scan results with referring physicians or other clinicians involved in your care.
• Legal requirements — we may disclose information when required by law, court order, or to protect the rights and safety of our clients and staff.
• Business transfers — in the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity subject to the same privacy commitments.

6. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand how visitors use our content. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device for a set period).

You can control cookie settings through your browser preferences. Disabling cookies may affect the functionality of certain features on our website. We do not use cookies to collect sensitive health information.

7. Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Health and body composition records are retained in accordance with applicable state and federal medical records retention requirements, typically a minimum of 7 years. Contact and marketing data is retained until you request deletion or unsubscribe from communications.

8. Your Privacy Rights

Depending on your state of residence, you may have rights including:

• The right to know what personal information we collect and how it is used
• The right to access, correct, or delete your personal information
• The right to opt out of marketing communications at any time
• The right to request restriction of processing in certain circumstances
• California residents may have additional rights under the California Consumer Privacy Act (CCPA)

To exercise any of these rights, contact us at info@dexascans.com. We will respond to verifiable requests within 30 days.

9. Security

We implement industry-standard administrative, technical, and physical security measures to protect your information against unauthorized access, disclosure, alteration, and destruction. These measures include encrypted data transmission (HTTPS/TLS), secure server infrastructure, access controls, and staff training on data privacy practices. No method of internet transmission or electronic storage is 100% secure; we cannot guarantee absolute security.

10. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have inadvertently collected such information, please contact us immediately so we can delete it.

11. Health Information Disclaimer

The health and body composition information provided through our services is for informational purposes and should not be used as a substitute for professional medical advice, diagnosis, or treatment. DEXA scan results should be interpreted in conjunction with your healthcare provider's clinical assessment of your overall health status. Always seek the advice of a qualified health professional with any questions you may have regarding your health.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable law. When we make material changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify you by email. Your continued use of our services after changes become effective constitutes your acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: